Definition and Interpretation

Plan My Event are the ‘Company’, ‘we’, ‘us’ and the ‘Hirer’, ‘The Client’, ‘you’, ‘your’ is any person or company that hires items from Plan My Event or hires Plan My Event to carry out consultation services or the supply of services or staff. ‘Items’ means, any item provided by Plan My Event to the Hirer in accordance with the Terms and Conditions set out by Plan My Event. ”Booking” means the agreement or contract made between the Plan My Event and you, the Hirer.

These are the only terms and conditions upon which will form a binding contract with Plan My Event and The Client. No alteration or substitution to these terms and conditions shall be valid unless agreed in writing by Plan My Event.

Please note that Plan My Event reserves the right to change these terms and conditions at any time, without prior notice. Any such changes will take effect when posted on the website and it is your responsibility to read the terms and conditions. By continuing to use this website ( https://www.planmyevent.ie/ ) and by ordering event services with us, you accept to be bound by the latest terms and conditions.

These Conditions exclude any terms and conditions you may have put forward, except where we have agreed to any amendments or other conditions in writing. These conditions do not affect the statutory right of a person dealing as a consumer as defined by the European community’s (Unfair Terms in Consumer Contracts) Regulations 1995 or any statutory modification of them. The contract will be governed by and interpreted in accordance with the laws of the Republic of Ireland.

a. ‘Charges’ means the Owner’s fee for the hire of the Equipment or provision of services.

b. ‘Conditions’ means these terms and conditions of hire or service.

c. ‘Contract’ means any contract between the Owner and the Hirer for the hire of Equipment or provision of services, incorporating these Conditions.

d. ‘Deposit’ means any advance payment required by the Owner in relation to the Equipment or services which is to be held as security by the Owner.

e. ‘Equipment’ means any goods and/or materials which are hired by the Owner to the Hirer including but not limited to all Photo Booths, DJs, AV Equipment, and any parts and accessories therefore.

f. ‘Hirer’ means the person, firm, company or other organisation hiring the Equipment and specified below. including their successors, personal representatives and agents.

g. ‘Hire Period’ means the period stipulated on the Owner’s written confirmation of the Hirer’s order during which the Equipment is to be held by the Hirer in return for payment of the Charges to the Owner.

h. ‘Owner’ means KBD Events & Promotions Company Limited and its successors.

i. ‘Site’ ‘Location’ or ‘Venue’ means the place at which the Equipment is to be deployed, or services provided.

Booking Policy

Booking Confirmation and Deposits: To secure your booking with Plan My Event, a non-refundable and non-transferable deposit is required at the time of booking. This deposit confirms your commitment and reserves your event date. You will recieve a booking confimation once we recieve your booking deposit payment.

Site Suitability and Inspection: Prior to confirming a booking, it is imperative for the Client to ensure that the event location is suitable for the hired services and equipment. This includes but is not limited to weather protection, accessibility for delivery, installation, and operation of equipment, and compliance with any required safety standards. Failure to disclose this information or meet these requirements may result in cancellation or additional charges. The client must confirm that the site is suitable for the event and the services provided by Plan My Event. This includes ensuring that the ground is stable and level, there is adequate space for the setup, and the site is safe for both the attendees and our staff.

Weather Protection: It is the client’s responsibility to ensure that the event location provides adequate weather protection for our equipment and setup. This includes, but is not limited to, protection from rain, excessive sun, wind, and other adverse weather conditions that could potentially damage the equipment or disrupt the service provision.

Accessibility: The client must ensure that the event location is accessible for delivery, setup, and breakdown of equipment. This includes providing clear paths free of obstacles, ensuring doorways and entry points are of sufficient size, and notifying us of any special requirements for accessing the site.

Client Responsibilities: The Client must provide detailed information regarding the site or venue conditions. Failure to disclose any potential hazards or restrictions that may affect the safe and efficient delivery, setup, and use of the hired equipment may result in cancellation or additional charges.

Final Payment: The full amount for your event booking must be settled at lease 7 days, or as advised in our booking agreements, in advance of the event date. Failure to complete the payment by this deadline may result in the cancellation of your booking without a refund of the deposit.

Cancellation Policy

Cancellation by the Client:

1. Cancellations must be made in writing and sent to [email protected]
2. Cancellations made more than 30 days prior to the event date will only result in the loss of the deposit.
3. For cancellations within 30 days of the event, the full booking amount is due and non-refundable, in line with the commitment made at the time of booking.

Cancellation by Plan My Event: In the unlikely event that Plan My Event must cancel your booking due to circumstances beyond our control, a full refund, including the deposit, will be provided, or an alternative date will be offered, subject to availability. This does not apply to situations of non-compliance to our booking, weather protection, site sustainability and accessability policies.

Cancellation Due to Non-Compliance: Cancellation due to non-compliance with our booking requirements by the client will result in the forfeiture of the booking deposit and any other payments made. No refund of the deposit or booking charges will be issued in such cases.

Force Majeure Definition: For the purposes of this Agreement, a “Force Majeure Event” shall mean any event beyond the reasonable control of either Party, including but not limited to acts of God, war, terrorism, earthquakes, hurricanes, pandemics, government restrictions, national emergencies, and any other natural or man-made disasters that prevent a Party from fulfilling its obligations under this Agreement.

Force Majeure: In cases of force majeure or unforeseen circumstances beyond the control of either party, such as severe weather, natural disasters, or public health emergencies, Plan My Event will work with the client to find a suitable solution, which may include rescheduling the event or partial refunds, where applicable.

Amendments: Any requests to change the date or significant aspects of your booking must be made in writing and may be subject to additional charges. Changes are subject to availability and cannot be guaranteed.

Acknowledgement: By paying the deposit, you agree to the terms outlined in this cancellation policy. This policy is designed to protect both the client and Plan My Event and ensure the smooth operation of your event planning and execution.

Risk and Title of Equipment

The risk in the Equipment will pass to you immediately on delivery of the Equipment to you or to the Recipient.

The ownership of the Equipment will remain with us, and we reserve the right to dispose of the Equipment until you have paid in full for all Goods which we have supplied at any time to you and you have paid all debts due to us. Until such payment has been made in full you will hold the Equipment on our behalf and to our order and you will be under an obligation to return the Equipment to us on demand. Upon any breach by you or any of the terms in this Contract, or upon you insolvency or presentation to Court of a Petition for your Liquidation or for appointment of a Liquidator, Receiver or examiner, or presentation of a Petition for your Bankruptcy, we will be entitled to rescind or terminate this Contract and immediately to repossess the Equipment. You will permit us to enter any land or premises owned, used or occupied by you in order to recover our Equipment, and you permit us to open shut and lock fast places for the purpose of finding or recovering our Equipment.

Assessment of Damage: Upon return or collection of the equipment, the Company will conduct an inspection to assess its condition. If equipment is found to be damaged, the Company will provide the Hirer with a detailed report of the damage and an estimate of the repair or replacement costs. The Hirer agrees to pay the assessed amount within a specified timeframe, typically no more than 30 days from the issuance of the report.

Repair and Replacement: The Company will undertake the repair of damaged equipment where feasible. If the equipment is deemed beyond repair or lost, the Hirer will be charged for the full replacement cost. The replacement cost will be based on the current market value of equivalent equipment. The Company reserves the right to choose the repair service or replacement equipment provider.

Disputes Over Damage Assessment: In the event of a dispute over the assessment of damage or the cost of repairs or replacement, the Hirer may request a second opinion from an independent qualified professional agreed upon by both parties. The costs for this assessment will be borne by the party found liable in the final assessment.

Limitation of Liability: The Company’s liability for equipment failure or defects leading to damage or loss of property, beyond the hired equipment itself, is limited to the hire fee paid by the Hirer for the specific item of equipment. The Company is not liable for any consequential damages, including but not limited to loss of profits, business interruption, or other indirect losses arising from the use of the hired equipment.

The Hirer shall be responsible for the loss, theft or destruction of or for any damage to Equipment occasioned in any manner or by whosoever or by any cause whatsoever while the Equipment is at the Hirer’s risk (other than as a result of fair wear and tear) and fully and effectually indemnify Plan My Event in respect of all claims, proceedings, costs, expenses, loss, damage and liabilities incurred by Plan My Event arising directly or indirectly from any such loss, theft, destruction or damage.

Final Provisions

This policy is governed by and interpreted in accordance with the laws of the Republic of Ireland.

By providing the booking deposit, the client acknowledges and agrees to the terms and conditions set forth in this booking and cancellation policy.